Microsoft Office Tips
by Floyd Jay Winters, during a previous life on the radio : -)
02/09/07
Is there an alternative to Microsoft Office 2007/2010
and spending several hundred dollars and then spending many hours learning
how to use its radically new interface?
Answer: You can download for free
Open Office (which reads and writes to most Microsoft Office
files and uses the conventional File, Edit, View, Tools menu). It downloads
and install fairly quickly - see: www.openoffice.org
Microsoft Office 2007 and Office 2010
How do I reset Microsoft Word
spacing so that it does not automatically double-space much of my document?
Answer: Microsoft Office 2007 wastes paper by setting the default Page
Layout to add 10 additional points of vertical spacing to lines in your
documents, almost giving the appearance of double spacing. To resolve this:
Page Layout > Set Spacing After to 0 (so
that your documents do not appear double spaced) > Click the small
“Show the Paragraph dialog box.” icon, then click the [Default] button.
07/11/08
How do I quickly undo a Microsoft Word Auto correction that I do NOT want?
Answer: Click the Undo icon or Tap [Ctrl] + Z
02/08/08
Can you set a password for a Word or Excel document?
Answer: Choose Save As. At the bottom of the Save As dialog window there is a Tools option. From
the Tools drop-down menu you choose General Options. Then enter your desired
password in the Password to Open textbox.
10/05/07
In addition to the Office 2007 Compatibility Pack (see tip 04/22/07), what else can I do
to allow Office 2003/XP read the new Office 2007 .docx and .xlsx files?
Answer: You can choose the Save As option and under the
Save as type dropdown
choose Word 97-2003 Document.
You can also Set Office 2007 to automatically save in Office 97-2003 format:
Click the circular Office button in the upper-left corner or your Microsoft
Word screen, then click the [Word Options] button on the bottom of the pop-up
window. Click the Save option shown on the left side, and in the Save Files in this format
dropdown, choose Word 97-2003 Document, and then click [OK]. Now Office 2007
will save all of your files in Office 97-2003 format.
Note: Documents created in Word 2007 and then saved in Word 97-2003 .doc
format are often twice as large as Word 2007 .docX files sizes.
02/16/07
How do you create your own Styles in Microsoft
Office 2007?
Answer: Highlight the text that you want to use as the basis of your
new style, then right-click
and choose Styles,
and select Save
selection as a new Quick Style.
09/15/06
How can I make my own Web Page with Microsoft Word?
Answer: Because Web pages do not recognize Tabs, you must use a Table
if you want to line things up in columns. After you have created a table and
entered your data into the table, you can simply choose
File > Save, in the Save as type box choose Web Page, Filtered
(*.htm) and Word will create an .htm file that can be opened by any
browser.
How can I easily enter foreign letters with accent symbols
such as the ~ or `?
Answer:
1. To enter
the French Cedille (a C with a comma on the bottom: Ç or ç) , instead
of memorizing and typing [Alt] + 0199 on the numeric keypad, press [Ctrl]
+ the comma, release the keys, then press the letter C.
2. To enter
a letter with a “Acute” accent mark (such as É or é), instead of
memorizing and typing [Alt] + 0201 on the numeric keypad, press [Ctrl]
+ apostrophe (you will need to hit [Shift] for an apostrophe), release
the keys, then tap the letter E.
3. To enter
an Ñ or ñ, press [Ctrl] + Tilde (you will need to hit [Shift]
for an tilde), release the keys, then tap the letter N.
4. To enter
an Umlaut (such Ö) as or a Circumflex (such as Â) use the [Ctrl]
+ colon (:) or [Ctrl] + caret (^), followed by the desired letter.
Microsoft Office XP and Office 2003
02/08/08
Can you set a password for a Word or Excel document?
Answer: With Office 2003, choose Save As. At the top of the Save As
dialog window there is a Tools
option. Click the drop-down arrow adjacent to the Tools item, and choose
Security Options. Then enter your desired password in the Password to Open
textbox.
10/05/07
In addition to the Office 2007 Compatibility Pack (see tip 04/22/07), what else can I do
to allow Office 2003/XP read the new Office 2007 .docx and .xlsx files?
Answer: You can choose the Save
As option and under the Save as type dropdown choose Word 97-2003 Document.
You can also Set Office 2007 to automatically save in Office 97-2003 format:
Click the circular Office button in the upper-left corner or your Microsoft
Word screen, then click the [Word Options] button on the bottom of the pop-up
window. Click the Save option shown on the left side, and in the Save Files in this format
dropdown, choose Word 97-2003 Document, and then click [OK]. Now Office 2007
will save all of your files in Office 97-2003 format.
Note: Documents created in Word 2007 and then saved in Word 97-2003 .doc
format are often twice as large as Word 2007 .docX files sizes.
04/22/07
How do I install the Office 2007 Compatibility Pack
so my Office 2003/XP can read the new Office 2007 .docx and .xlsx files?
Answer: 1. Make sure your system is up to date: install all High-Priority/Required
updates from Microsoft Update at
http://update.microsoft.com
(This is required for Microsoft Office XP and 2003 users).
2. Do a search on “Microsoft
Office 2007 Compatibility Pack” to go to the appropriate Compatibility
Pack Download Web Page or click on the link below:
(www.microsoft.com/downloads/details.aspx?familyid=941b3470-3ae9-4aee-8f43-c6bb74cd1466)
3. When you get to the Microsoft
Office 2007 Compatibility Pack download page, click on the [Download] button to
save the FileFormatConverters.exe file to your hard drive.
4. Double-click the FileFormatConverters.exe
program file on your hard drive to start the setup program and then follow
the instructions on the screen to complete the installation.
02/02/07
If the tabs or indents or spacing is messed up in Microsoft Word XP/2003 and
nothing seems to reset it, how can you clean up the
formatting in Word?
Answer: Word XP and 2003 have a Style
box in the upper left corner, near the File/Edit menu. Click
the drop down next to the style box and choose Clear Formatting.
08/04/06
How do I enable the Windows XP Quick Launch Toolbar
so that I can have shortcuts on the Taskbar?
Solution: Right-click the Taskbar, choose Toolbars, click Quick
Launch. Drag your desired shortcuts to the Quick Launch Toolbar. You can also
Right-click the Taskbar and choose Lock the Taskbar.
06/02/06
How do you set MS Office XP/2003 hyperlinks to open
by double-clicking instead of [Ctrl] + click?
Solution: Choose Tools > Options > Edit tab and
Uncheck Ctrl + Click to follow hyperlink
05/26/06
How do you reset your MS Word 2000, XP, or 2003
margins from the default of 1.25 inches, which wastes paper, to the
more traditional 1.00 margin?
Solution: Choose File > Page Setup > change the
margins to your desired setting and then click the [Default] button
05/19/06
Does MS Word AutoNumber drive you crazy and
insert numbers when you don't want them?
Solution: Choose Tools > AutoCorrect
Options, click the AutoFormat As You Type tab, and Uncheck Automatic numbered lists
05/12/06
Do your Microsoft Office 2000, XP, or 2003 menus keep changing?
Or are you tired of waiting several seconds to see the full menu?
Solution: Choose View > Toolbars > Customize,
click the Options
tab, and
Uncheck Show full menus after a short delay, and Check Always show full menus.
05/05/06
Are your Microsoft Office 2000, XP, or 2003 file sizes tooo big?
Solution: Choose Tools > Options >
click the Save tab, and Uncheck Allow Fast Saves.
10/27/06
How can I configure Outlook to automatically display
the calendar before I check my email?
Answer: Click Tools
> Options,
click the Other
tab, then in the General
section, click the [Advanced
Options] button, and then click the [Browse] button to
choose the Calendar
as the startup module.
|
